Vehicle maintenance records
FMCSR 396.3
The required records for each
vehicle must:
- Identify the vehicle:
- Make
- Serial Number
- Year
- Tire size
- Indicate nature and due date of:
- Inspections to be performed
- Maintenance operations to be performed
- Indicate the date and nature of:
- Inspections performed
- Repairs performed
- Maintenance performed
- Be maintained for
- 1 year, and
- 6 months after the vehicle leaves
company control
Roadside inspection enforcement
FMCSR 396.9
The
driver shall deliver the inspection report upon arriving at
the next terminal or facility, and:
- The report is to be reviewed
- Defects noted shall be repaired (prior
to vehicle being re-dispatched)
- the report must be returned within 15
days to the issuing agency and must include the signature
of the carrier official, the official's title and the date
signed
- Must be maintained for 12 months from
the date of inspection.
Post-trip inspection, DVIR
FMCSR 396.11
Required report
Drivers shall prepare the required report in writing:
- At the completion of each day's work
- For each vehicle operated
Report content
The report content shall:
- Identify the vehicle
- List any defects or deficiencies that
are:
- discovered by the driver
- Reported to the driver
- Include the driver's signature
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Corrective action
Corrective action shall be taken prior to operating. Defects and deficiencies
must be corrected if they:
- Affect the safety of operation
- are listed in Appendix G
Retention
For 3 months, maintain the:
- Original report
- Certification of repairs
- Certification of driver's review
Annual inspection
FMCSR 396.17
Every CMV shall be inspected (and not used until
completed)
- Once every 12 months and;
- At a minimum, pass the inspection criteria
of Appendix G; and
- Must have the following documentation
on the vehicle:
- Copy of the periodic inspection
form, OR
- Other forms such as a decal/sticker;
and
- Documentation must be retained (396.21)
for 14 months
Annual inspector qualifications
FMCSR, Part 396.19
Persons performing the periodic inspection
must be "qualified" meaning they:
- Understand the inspection criteria of
Part 393 and understand the inspection criteria of Appendix
G, and
- Are knowledgeable of inspection procedures,
tools used, and
- Are capable of performing an inspection
by... [see Part
396.19(a)(3)]
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